ONLINE REGISTRATION INSTRUCTIONS
Please scroll down for instructions.
To register for Recreation programs, passes, Facility and Picnic Rentals, visit www.el-cerrito.org/onlinereg
Click on one of the program areas below for registration instructions:
- Logging Into WebTrac
- Classes / CampS / Childcare
- Enroll-By-Day
- Passes
- Facility Rentals
- Picnic / Tennis Rentals
LOGGING INTO WEBTRAC
Click to access our NEW registration site www.el-cerrito.org/onlinereg
- If you have NEVER registered for any classes/camps or reserved any facilities with the El Cerrito Recreation Department, choose "Create Account" and follow the instructions on screen.
- When entering your information, if you receive a pop-up "Duplicate Check", this means you already have an account in the system.
- Please email recreation@ci.el-cerrito.ca.us or call (510) 559-7000 our office for assistance.
- If you have done any business with the El Cerrito Recreation Department in the past but do not know your username and password, please click on “Forgot my Password”.
- Enter the email address associated with your account, click “I’m not a robot”, then click submit.
- You will receive an email with a link to reset your password.
- If you only need to know your username and not your password, please make note of the username in the email but you do not need to click on the link to reset your password.
- If you DO NOT receive an email with your username/password or if you need assistance, please email us at recreation@ci.el-cerrito.ca.us or call (510) 559-7000.
- Please note:All participants being registered for a program must be listed on your account with their correct birthday.
- To add family members to your account, log-in to the system and click on "Update Household" located in the main page.
- Scroll down to the bottom of the screen
- Click “Add New Member” to add a new household member.
- Click “Add New Contact” to add a new emergency contact.
- Hit Save after entering in all their information.
- If a family member is already in the system but a birthday is not listed or wrong, please email recreation@ci.el-cerrito.ca.us with their information and a staff member will update that information in your account. ALL FAMILY MEMBERS MUST HAVE A BIRTHDAY LISTED IN ORDER TO REGISTER FOR CLASSES.
CLASSES / SUMMER CAMP REGISTRATION
Once logged in, click on any of the boxes in the photos (i.e. “Classes & Activities” or “Summer Camps”) depending on which type of program you wish to register for.
You can find the class/camp that you are looking for in a variety of ways:
Type in the activity number from our rECguide (use only the first six digits, exclude the dash and following two digits. For example search 721313 and NOT 721313-01). You can alternatively type a complete keyword in the activity search (ex: Harding, NOT hard) and click "Search".
You can also try using any of the other criteria along the left-hand side of the screen to narrow your search. Keep in mind that using too many may eliminate certain classes from the results.
- Once you find the activity you are looking for, click on the description box to drop down and see the options.
- Hover over the selection box to see if there is availability.
- If there is availability, the pop-up will say “Add to Selection List”. Click on the box to add the activity to the “Selected Items” bar (and eventually the cart).
- If there is availability, the pop-up will say “Add to Selection List”. Click on the box to add the activity to the “Selected Items” bar (and eventually the cart).
- If the class is full, but there is a waitlist option, the pop-up will say “Add to Waitlist”. Click on the box to add the activity to “Selected Items” bar.
- If the class and waitlist are full, or the class is cancelled, a shopping bag will appear where the box is.
- Once selected, a bar at the very bottom of your screen (the “Selected Items” bar) will appear and you can add the activity to your cart by clicking “Add to Cart”.
- If you want to enroll into multiple camps/classes, repeat steps above until they all appear in the “Selected Items” bar and then click “Add to Cart".
- If you are registering more than one person, you can put all of the classes into your selection list. You will assign household members to the classes later in the process.
- Click “Add to Cart” which is the "Selected Items" bar at the bottom of the screen.
- Choose which member of your household you are enrolling into your selected activities.
- In the next screen, read the waiver, click “I agree with the above*” then click Continue. This will need to be done for each participant.
- IF ENROLLING IN SUMMER CAMP:
- At the top of the screen under “Billing Option” there is a drop-down menu where you will select if you want to pay in full or pay by auto-debit.
- If selecting auto debit, fill out the credit card information below.
- A test transaction of $1 will appear to verify that your card is valid, it will be refunded automatically before you check out.
- With auto-debit, you will pay the deposit for each camp during check-out.
- You will need to check off the waiver and billing option for each camp/class that you are enrolling into.
- IF ENROLLING IN SUMMER CAMP:
- In the shopping cart, click “Proceed to Checkout” to finish and pay, or “Continue Shopping” to add more activities.
- Complete checking out with appropriate credit card (Visa, MasterCard, or American Express only).
Enroll-by-day (single day) program INSTRUCTIONS
Specific to: Single Zumba Classes, Tassajara Pottery Classes or any other class where a calendar pops up.
- Once logged in, click on any of the boxes in the photos (i.e. “Classes & Activities” or “Summer Camps”) depending on which type of program you wish to register for.
- Once you find the activity/activities that you are looking for click on the description box to drop down and see the options.
- Click on the “Go To Calendar” Icon
- In the calendar, click on the black box in each date that you want to enroll in.
- The box will turn green and the “Selected Items” bar will appear on the bottom of the screen.
- Continue clicking on days to add to the “Selected Items” bar until you have selected all the days you want to enroll into.
- If you are registering more than one person, you can put all of the classes into your selection list. You will assign household members to the classes later in the process.
- Click “Add to Cart” which is in THE “Selected Items” bar at the bottom of the screen.
- Choose which member of your household you are enrolling into your selected activities.
- In the next screen, read the waiver, click “I agree with the above*” then click Continue. This will need to be done for each participant.
- In the shopping cart, click “Proceed to Checkout” to finish and pay, or “Continue Shopping” to add more activities.
- Complete checking out with appropriate credit card (Visa, MasterCard, or American Express only).
PASSES
- Once logged in, click on “Passes”.
- Find the pass you’re looking for and click on the box to the left.
- Once selected, a bar at the very bottom of your screen (the “Selected Items” bar) will appear and you can add the pass to your cart by clicking “Add to Cart”.
- Choose which member of your household you are purchasing the pass for.
- If purchasing a pass for the first time, see the next step
- If renewing a pass, a new screen will appear asking if you want to Renew this Pass? Select yes
- In the next screen, read the waiver, click “I agree with the above*” then click Continue. This will need to be done for each participant.
- IF PURCHASING AN ANNUAL PASS:
- At the top of the screen under “New Credit Card Payment Information” fill out the credit card information.
- A test transaction of $1 will appear to verify that your card is valid, it will be refunded automatically before you check out.
- With auto-debit, you will pay for the first month, either in full if on the 1st or prorated based on the date of the purchase.
- You will need to check off the waiver and billing option for each pass that you are purchasing.
- At the top of the screen under “New Credit Card Payment Information” fill out the credit card information.
- IF PURCHASING AN ANNUAL PASS:
- Complete checking out with appropriate credit card (Visa, MasterCard, or American Express only).
Facility Rentals
Currently only Arlington Clubhouse is available to rent. All other indoor facilities are unavailable.
- Once logged in, click on “Facility Rentals”.
- On the left side of the screen, select the date you are interested in then click “Search” below
- Hover over the “Book Now:” time to see if:
- The time is available, a pop-up will say “Book Now”
- The time is NOT available, a pop-up will say “Unavailable This Facility Reservation time block is unavailable. Please select another time block.”
- Time slots are in 30-minute increments. Select all the time slots you wish to reserve.
- There is a 3-hour minimum, you must select at least 6 consecutive time slots.
- Once selected, the time slots will appear in the Selected Items bar at the bottom of the screen
- Click “Add to Cart” which is in the “Selected Items” bar at the bottom of the screen.
- Type in how many people will be attending the picnic and click Continue.
- Choose which member of your household you are enrolling into your selected activities.
- In the next screen
- Type in the Reservation Purpose (i.e. Birthday Party, Family Reunion, etc.)
- If you will be serving alcohol, please click on the box under “Optional Services” (please note there is an additional fee for serving alcohol).
- Read the waiver, click “I agree with the above*” then click Continue.
- You can check the fees, including the non-refundable deposit, by clicking on the three dots next to the fee and click “Fee Details”. A pop-up will appear with the Reservation Fee and the non-refundable Deposit Fee.
- In the shopping cart, click “Proceed to Checkout” to finish and pay, or “Continue Shopping” to add more selections.
- Complete checking out with appropriate credit card (Visa, MasterCard, or American Express only).
PINIC / TENNIS COURT RENTALS
- Once logged in, click on “Picnic/Tennis Rentals”.
- On the left side of the screen, select the following information:
- Date you are interested in
- Location needed (i.e. Arlington Park or Cerrito Vista Park)
- All Picnic and Tennis Court sites will appear. Hover over the “Book Now:” time to see if:
- The time is available, a pop-up will say “Book Now”
- The time is NOT available, a pop-up will say “Unavailable”
- Once selected, a bar at the very bottom of your screen (the “Selected Items” bar) will appear and you can add the activity to your cart by clicking “Add to Cart”.
- Picnic sites are rented for the entire day, you only need to select the one time to rent the picnic site.
- Tennis Courts are rented per hour. Select as many half hour time slots as desired, but at least two consecutive time blocks must be selected to reserve.
- Click “Add to Cart” which is in the “Selected Items” bar at the bottom of the screen.
- For Picnics, type in how many people will be attending the picnic and click Continue.
- Choose which member of your household you are enrolling into your selected activities.
- In the next screen, read the waiver, click “I agree with the above*” then click Continue.
- In the shopping cart, click “Proceed to Checkout” to finish and pay, or “Continue Shopping” to add more activities.
- Complete checking out with appropriate credit card (Visa, MasterCard, or American Express only).
PLAY FIELDS
Field reservations are issued by the City of El Cerrito Recreation Department Office, and cannot be processed online. To request a field reservation permit, please email tmelton@ci.el-cerrito.ca.us. Organized group play is NOT ALLOWED without an approved field permit.
MORE INFORMATION ABOUT SPORTS FACILITIES CAN BE FOUND: WWW.EL-CERRITO.ORG/SPORTSFACILITIES
FACILITY RENTALS
Currently only Arlington Clubhouse is available to rent. All other indoor facilities are unavailable.
- Once logged in, click on “Facility Rentals”.
- On the left side of the screen, select the date you are interested in then click “Search” below
- Hover over the “Book Now:” time to see if:
- The time is available, a pop-up will say “Book Now”
- The time is NOT available, a pop-up will say “Unavailable This Facility Reservation time block is unavailable. Please select another time block.”
- Time slots are in 30-minute increments. Select all the time slots you wish to reserve.
- There is a 3-hour minimum, you must select at least 6 consecutive time slots.
- Once selected, the time slots will appear in the Selected Items bar at the bottom of the screen
- Click “Add to Cart” which is in the “Selected Items” bar at the bottom of the screen.
- Type in how many people will be attending the picnic and click Continue.
- Choose which member of your household you are enrolling into your selected activities.
- In the next screen
- Type in the Reservation Purpose (i.e. Birthday Party, Family Reunion, etc.)
- If you will be serving alcohol, please click on the box under “Optional Services” (please note there is an additional fee for serving alcohol).
- Read the waiver, click “I agree with the above*” then click Continue.
- You can check the fees, including the non-refundable deposit, by clicking on the three dots next to the fee and click “Fee Details”. A pop-up will appear with the Reservation Fee and the non-refundable Deposit Fee.
- In the shopping cart, click “Proceed to Checkout” to finish and pay, or “Continue Shopping” to add more selections.
- Complete checking out with appropriate credit card (Visa, MasterCard, or American Express only).